How it works

Every process you run teaches Mosaico about your organization. Here's what that looks like in practice.

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Step 1

Setup & Discovery

From "go ask so-and-so" to "just ask Mosaico"

You map your organization: who does what, who owns which decisions, where your policies live. Mosaico becomes the single source of truth.

Load your team

Define role owners and decision-makers

Upload policies and documents

What Mosaico learns

"Who handles vendor contracts?"

Maria, Operations

"Where's our leave policy?"

Links directly to document

"Who approves expenses over $5k?"

Finance Director

Step 2

Onboarding & Transitions

From "shadow someone for a few weeks" to "productive in days"

You configure your first people process. New hires get a clear path. Managers see progress. Nothing falls through the cracks.

Install the onboarding process (or build your own)

Assign tasks to the right people

What Mosaico learns

"What's our onboarding completion rate?"

87% this quarter

"Where is James in his onboarding?"

Day 12, 6 tasks remaining

"What do new hires struggle with most?"

IT setup takes longest

Step 3

Wellbeing & Retention

From "we find out when they resign" to "early warning before burnout"

You launch regular pulses. Quick, lightweight check-ins that surface how people are actually doing — before it becomes a problem.

Enable wellbeing pulse (weekly or fortnightly)

Configure questions to match your culture

What Mosaico learns

"Who's been flagged in wellbeing pulses this month?"

3 people, Engineering team

"Show me engagement trends across teams"

Marketing up, Sales flat, Engineering declining

"Who needs support right now?"

Prioritized list with context

Step 4

Performance & Development

From "annual reviews everyone dreads" to "continuous feedback people want"

You give managers a framework for 1:1s, feedback, and career conversations. Consistency without micromanagement.

Quick inputs that give managers real insight

What Mosaico learns

"What should I cover in my 1:1 with Alex?"

Recent feedback, overdue career conversation, wellbeing flag last week

"Who on my team hasn't had a career conversation recently?"

Sam (4 months), Jordan (3 months)

"What recognition has my team received?"

12 recognitions this month, 3 team members with none

What you will achieve

Organizational Intelligence

From "knowledge leaves when people leave" to "the organization gets smarter over time"

Every process you've run has been building your organizational memory. Now you can ask anything.

What Mosaico learns?

Everything. Your organization becomes searchable.

For Leaders:

  • "Show me engagement trends across teams"
  • "Who's been flagged in wellbeing pulses this month?"
  • "What's our onboarding completion rate?"

For Managers:

  • "What should I cover in my 1:1 with Alex?"
  • "Who on my team hasn't had a career conversation recently?"
  • "What recognition has my team received?"

For Everyone:

  • "How do I submit expenses?"
  • "Who handles vendor contracts?"
  • "What's the process for requesting leave?"

One AI. Your data. Real answers.

Founding Partner Programme

Pick your starting point:

  • Knowledge Hub (policies + institutional knowledge - searchable)
  • People Insights (real-time view of team capabilities and gaps)
  • Growth Systems (onboarding, training, development that works)

How it works:

  • Week 1 - We configure your chosen asset (upload docs, set up workflows, design check-ins)
  • Week 2-4 - Your team uses it, we refine based on what's working
  • After pilot - Keep it, add more assets, or walk away

What you invest:

  • 60-min call + your docs and team list (we do the configuration)

What you get:

  • Working system by Week 1
  • Better visibility on your people
  • Direct founder access - we build what you need
  • Founding rates if you continue

Built to support your people better and help your organization grow and learn.

Limited spots. Apply now