3 Problems Your HRIS Promised to Solve (But Didn't)
1. Knowledge Capture
The promise
"Store all your company knowledge in one searchable place."
The reality
Knowledge buried in SharePoint folders. Can't find protocols when you need them. When senior people leave, their expertise walks out with them. Your HRIS stores their employment record, not their knowledge.
How Mosaico fixes it
Upload existing docs
AI makes them instantly searchable (not folder-hunting)
Capture new knowledge
Quick prompts after projects capture what worked (not relying on people to upload docs)
AI answers questions
"What's our protocol for X?" gets instant answers from your docs
Daily use
Value
Knowledge stays when people leave. Staff gets answers in seconds, not hours of searching.
2. Real-Time Capability Intelligence
The promise
"See all your team's skills and capabilities in one dashboard."
The reality
Skills database updated once a year (maybe). Employees self-report (inaccurate). Data outdated within weeks. When you need to staff a project or hire, you're guessing at current gaps.
How Mosaico fixes it
Continuous capture
Weekly 2-min check-ins capture current capabilities (not annual skills assessments nobody fills out)
Real-time map
See expertise gaps as they emerge, not 12 months later
Track certifications
Know who's certified in what, what's expiring, what training is needed
Daily use
Value
Staff projects knowing who has needed expertise. Plan hiring based on actual gaps, not outdated spreadsheets.
3. Custom Workflows Without $50K Quotes
The promise
"Customize workflows to match your processes."
The reality
Your HRIS vendor quotes $30-80K per custom workflow. 3-6 month implementation. Requires IT, consultants, change requests. Most edge cases never get built because it's too expensive.
How Mosaico fixes it
Pre-built templates
Common workflows ready to deploy (install & go)
Custom builds
We build your edge cases in hours, not months
Unlimited processes
Fixed subscription, no per-process fees
No IT required
Self-service or we build with you
Daily use
Value
Save $30-80K per custom workflow. Deploy in hours instead of months. Build edge cases your HRIS can't handle.
What Makes Mosaico Different
What HRIS Promised
What Actually Happens
What Mosaico Delivers
Knowledge searchable
Buried in folders
AI-powered search that works
Skills database
Updated once a year
Real-time capability map
Custom workflows
$50K + 6 months
Built in hours, unlimited
Easy to use
Nobody uses it
2-min check-ins, 80%+ completion
Real-time insights
Static reports
Live dashboards, pattern detection
Zero Infrastructure Change
How Mosaico fixes it
Azure AD integration
SSO + user sync via self-service UI
Works alongside HRI
Your current workflows stay untouched
Optional HRIS integrations
Workday, SAP, HiBob connections available (separate cost, subject to API support)
